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Business beaver - march 2010
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Submitted by Morris Owen Change, particularly technological change, is one of the constants of modern life.On my first day at Morris Owen I asked our receptionist "Where´s the fax machine?" to which I got the somewhat unexpected response "What´s a fax machine?"To be fair that conversation took place nearly twenty five years ago but I can see the possibility of it repeating within the next decade for completely different reasons. In the 1980´s this was new technology whereas I suspect it will soon become obsolete.The sheer volume of emails and scanned documents that are replacing this technology brings with it significant levels of stress and I suspect I´m not alone some mornings in having to "brace myself" for the onslaught before opening my inbox so here are some of the practices I try to adhere to..... with varying degrees of success!Beware of junk mailings. - Avoid giving your e-mail address unless you know exactly what is on offer. De-register from any newswires you no longer find useful. Delete at will. - Use the delete key as freely as possible. Delete all obvious junk without reading it. Do not reply to unwanted ´spam´, as this will merely confirm that your account is active. Filter your mail. - Automatic systems such as Outlook can direct your email to preset folders to save you having to sort the wheat from the chaff. Prioritise your mail. - Most programs allow you to assign different colours to e-mail from selected people. So, if e-mails from a certain person are usually important, you can colour code them and deal with them quickly. Don´t let your inbox build up. - Clear it out regularly, (I consistently fail here!). Use auto-replies. - Some packages allow you to automatically reply when you are not available, saying exactly that. Keep only one or two accounts. - While extra accounts might appear useful, remember that more addresses mean more mail. Learn e-mail etiquette. - To avoid confusion, always re-read your message before sending it. E-mails should be succinct and to the point. Never use upper case only, IT LOOKS LIKE YOU´RE SHOUTING! Maintain verbal communication where possible. - Get up and talk to someone three desks away rather than emailing them! The alternative is to resist change and run your business without email or internet but heed the warning "It´s not necessary to change – Survival is not mandatory!" (W. Edwards Deming).This article originally appeared in the March 2010 edition of Wiltshire Business.Update from Swindon Accountants Morris Owen 
Our new home - gvt have moved
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Submitted by Gvt (Goodband Viner Taylor) Our firm has stepped back in time to mark the start of a bright new future. We have moved from our offices on Ecclesall Road South into a 130-year-old property on Kingfield Road, Sheffield. Steeped in history, it used to be the home of Arthur Robert Ellin, Sheffield´s Master Cutler, in 1901. We discovered from research that he was the first occupant of the property and decided to call it ‘Ellin House´. Fittingly, the current Master Cutler, Gordon Bridge, cut the ribbon at a special ceremony to mark the official opening which was attended by nearly 50 guests including Arthur Robert Ellin´s great grandson David Ellin. Mark Goodband, gvt´s managing partner, said: "This is the start of a new era for gvt and the staff are delighted with the new surroundings. Because of its history and position, the building has a grandeur all of its own and is absolutely ideal for us and our clients. Parking is easy, which is important, and we are also retaining our geographical position on this side of the city. The new offices are perfect for our business and we couldn't be more pleased to have found them." The firm occupied Ellin House ten years ago as tenants and jumped at the chance of buying it when it came up for sale last year. Guests at the opening included our clients as well as representatives of companies responsible for the refurbishment of the property. Another link between gvt and the Master Cutler´s office is that two years ago AESSEAL, the world-ranking mechanical seal specialists of which Gordon Bridge is chief executive, won a Standing Ovation award organised by the Sheffield Telegraph in conjunction with gvt.
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